Prowork generates a plain-language description for every step as it builds. No one writes it, and no one has to keep it updated. Your flow reads like a living SOP: always current, because it’s generated from the process itself.
How it works
When Prowork builds a workflow, it doesn’t just create steps. It documents them. Every step gets a plain-language description of what it does, why it’s there, and how it connects to the rest of the flow.
Each step includes:
- What it does: “Filters orders to only those shipped in the last 7 days”
- Why it’s there: “Exclude older orders before comparing against the 3PL file”
- Key configuration: “Matches on the Order_ID column, using an exact match”
This happens automatically. The documentation lives inside the workflow itself, visible to anyone who opens it.
Why it matters
Team readability. The person who built a flow isn’t always the person maintaining it. Someone new can see what each step does (in plain language, not just step type names), how data flows from one step to the next, and where the logic lives and how to change it. No asking “what does step 7 do?” in Slack.
Audit trails. For finance and compliance work, every transformation is named and described, the data at each stage is inspectable (click any step to see the rows), and changes are tracked through version history. An auditor can follow the logic without understanding the builder.
Onboarding. When you add a teammate to Prowork, they can read existing flows like documentation. The descriptions can explain the business logic, not just the technical configuration.
Using cards to layer documentation
Cards group related steps under a heading. Paired with step descriptions, that gives a flow two layers of documentation at once: the card header for what a section is doing, and each step’s own description for the specifics inside it.
Keeping documentation updated
Prowork’s documentation reflects the current state of the flow, not a snapshot from when it was built. When you modify a step:
- The step’s description updates if you rebuild it through Prowork
- Card headers and flow summaries can be regenerated at any time
Generating documentation for an existing flow
If you have manually built flows without descriptions, open the chat and ask:
- “Add cards to this flow explaining what each part does”
- “Document what this flow does”
- “Write a summary of this flow’s purpose and logic”
Prowork reads the step configuration and data, then generates descriptions. The flow’s logic doesn’t change, but now anyone on the team can follow it. Last modified on August 28, 2026
