Vendor compliance & vendor chargeback analysis
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How to automate vendor compliance & vendor chargeback analysis
Despite their value as a revenue driver, many teams fail to maximize vendor chargeback revenue because of the dauntingly manual vendor compliance process. For organizations operating at scale, there’s a never ending list of steps that create complexity — from needing to parse warehouse violation PDFs and joining siloed datasets to creating custom logic for specific chargeback categories and generating invoices. Combine this with the constant back and forth with your warehouse and finance teams, and it’s clear why some teams struggle to consistently (or efficiently) invoice across every chargeback category.
With Parabola, vendor ops teams escape the manual chargeback calculation process by automating their most complex SOPs. By aggregating and standardizing data across their warehouse, violation notes, and internal systems, operators are quickly building custom logic to calculate chargebacks owed by vendor, by category. Beyond calculating chargebacks, teams are also using Parabola to generate real-time vendor scorecards and even PDF invoices shared with their accounting and finance teams.
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Why Parabola
Parabola has given our team an intuitive yet robust platform that simplifies the day-to-day process of data automation, transformation and storage. Parabola has added to team productivity exponentially.
Vendor compliance and chargeback analysis involves evaluating vendor performance against agreed-upon compliance standards and calculating chargebacks for violations. These violations often result in chargeback fees, which serve as a revenue stream for brands but require meticulous record-keeping and coordination. The process typically involves parsing violation reports, joining siloed datasets, creating logic to categorize chargebacks, and communicating findings with warehouse and finance teams.
- Pull data from systems like your WMS, ERP, Looker, violation reports, and/or Google Sheets using steps like Pull from Google Sheets.
- Standardize and clean datasets using steps like Edit columns and Standardize with AI to ensure consistent formatting.
- Combine violation data with internal systems or vendor lists using the Combine tables step, joining based on identifiers like vendor ID or PO number.
- Build custom logic to calculate chargebacks by adding steps like the Add math column, Add If/Else Column, and Sum by group.
- Once your data is cleaned and aggregated, apply final formatting using steps like Sort rows, Format numbers, and Edit columns.
- Action on your data by creating a custom dashboard with the Visualize step, pushing data to a Google Sheet, or emailing your data out to the finance/accounting team.
- Standardize violation and vendor names early in the flow to ensure accurate merging of datasets.
- Use logic steps like Add if/else column to apply nuanced if/else logic.
- Schedule the flow to run automatically at regular intervals for continuous chargeback tracking.
- Leverage visualizations to quickly identify chargeback trends and compliance improvements over time.
- To start building your vendor chargeback analysis Flow, use the Template above and check out Parabola University.
- Learn more about how to set up an auto-forwarding rule in Parabola here.