The freight invoice audit process involves reviewing and validating carrier invoices to ensure that billing aligns with contracted rates and actual shipments. It helps companies recover overcharges, identify service failures, and maintain accurate freight costs across modes and carriers.
Many organizations still perform audits manually — exporting invoices to spreadsheets, referencing rate cards, and cross-checking line items one by one. This manual effort is time-consuming, prone to human error, and unsustainable at enterprise scale.
How to Conduct a Freight Invoice Audit
- Collect carrier invoices from all transportation partners or TMS systems.
- Pull rate data from contracts or tariff tables.
- Match invoices to shipments using identifiers like tracking numbers or PRO numbers.
- Verify key billing fields such as weight, distance, and surcharges.
- Flag discrepancies for finance or carrier review.
- Generate exception reports summarizing issues and savings opportunities.
Following these steps ensures your freight spend is transparent, controlled, and compliant.
How It’s Done With Parabola
With Parabola, operators can fully automate freight invoice auditing.
You can connect directly to carrier APIs, upload invoices, or pull data from your TMS. Parabola’s visual builder allows you to join shipment data with rate tables, calculate expected charges, and automatically flag overbilled shipments.
The results can be exported to dashboards, finance systems, or shared folders, keeping audits continuous rather than periodic.
Automate Freight Invoice Auditing With Parabola
Examples of Invoice Auditing in Parabola
Hundreds of Parabola users are currently using our AI-powered workflow builder to automate invoice audit processes. Below are some real stories, from real customers.
- How Passport cut invoice auditing time by 80% and scaled smarter with Parabola
- How Seed scaled operations and saved 500+ hours a year with Parabola