How to combine PDF data with Google Sheets data
The Parabola Team
Here's how to combine PDF data with Google Sheets data in five simple steps, using Parabola:
- Set up your data sources by creating a new Parabola flow, uploading your PDF files, and linking your Google Sheets document.
- Extract data from your PDFs using Parabola's PDF parsing tools. This converts your document information into structured, usable data.
- Prepare your Google Sheets connection by selecting the relevant sheets and ranges. Structure your spreadsheet data for seamless integration.
- Combine your datasets using Parabola's transformation tools. This step enables you to match corresponding information and create rules for merging your data.
- Generate your results by previewing the combined data and running your automated flow. Once set up, this process will update automatically.
Continue reading to see how teams are using this integration to automate document processing, create live reports, and streamline data management.
How to use Parabola's Google Sheets integration
Parabola's Google Sheets integration provides a seamless way to work with your spreadsheet data. Here are the main advantages:
- Real-time synchronization with your Google Sheets documents
- Ability to pull data from multiple sheets and ranges
- Automatic handling of various data formats
Pulling data from Google Sheets
The Pull from Google Sheets step in Parabola allows you to connect directly to your Google Sheets files. This integration maintains live connections to your spreadsheets, ensuring your Flow always works with the most current data.
Key features
- Direct connection to Google Sheets
- Support for multiple sheets within a Sheet
- Automatic data type recognition
- Real-time data syncing
How to use
- Add the Pull from Google Sheets step to your Flow
- Authenticate your Google account
- Select your target Google Sheet
- Choose specific sheets or ranges to import
- Configure update settings
How to parse PDFs with Parabola
Parabola's PDF parser software enable you to extract and transform data from PDF documents efficiently.
- Automatic text extraction from both searchable and scanned PDFs
- Flexible parsing options for structured and unstructured PDF content
- Batch processing capabilities for multiple PDF files
Retrieving data from PDFs
Parabola's PDF data extraction functionality enables you to convert PDF documents into structured, analyzable data. The platform can handle various PDF formats and layouts, making it versatile for different business needs.
Key features
- Text and table extraction
- Multi-page document support
- Pattern recognition
- Structured data output
- Batch processing capability
How to use
- Add the Pull from PDF file step to your Flow
- Upload your PDF file
- Configure extraction settings, including column names and keys
- Run the step to extract the data
- Add examples and fine tune your extraction settings for more accurate parsing
Combining Google Sheets and PDFs
Once you have both data sources imported into your Parabola Flow, you can combine them using the Combine Tables step. This powerful feature allows you to merge data based on common fields, creating a comprehensive dataset for analysis.
Key features
- Multiple combining table methods
- Automatic column matching
- Extract text
- Remove duplicates
- Preview of combined data
AI workflow automations
How to use
- After you add your data sources to the Canvas, add the Combine tables step to your Flow
- Drag the arrow from your data sources to the Combine tables step on the Canvas
- Choose the columns to match between the tables
- Configure the join type
- Preview and verify the combined results
Practical workflow automation use cases and examples
Invoice processing
Automatically match invoice PDFs with payment records in Google Sheets to create a comprehensive financial tracking system. This helps accounting teams maintain accurate records and reduce manual data entry.
Contract management
Combine contract details from PDFs with client information stored in Google Sheets to create a centralized database of all client relationships and their associated documentation.
Inventory reconciliation
Match inventory counts from PDF reports with real-time stock levels in Google Sheets to maintain accurate inventory records and identify discrepancies automatically.
By leveraging Parabola's powerful data transformation capabilities, you can automate the process of combining PDF and Google Sheets data, saving time and reducing errors in your workflows. The visual nature of Parabola's Flow builder makes it easy to understand and modify your data processes as needed, while the robust step library ensures you have all the tools necessary to handle complex data combinations effectively.
1
2
3
Want to test out this process yourself?
Open the template, sign up, and get started
Pull from PDF
Pull from Google Sheets
Explore and learn more about Parabola
Use Parabola to bring your disparate data and documents together, then tackle your most complex processes with ease
Data transformation
Clean, standardize, and manipulate your data and make it actionable
Data storage
Architect new tables and store millions of rows of data
Data visualization
Build customizable visualizations to uncover new insights
What is Google Sheets?
Google Sheets is a cloud-based spreadsheet application that allows users to create, edit, and collaborate on spreadsheets in real-time. As part of the Google Workspace suite, it offers powerful features for data organization, analysis, and sharing, making it a popular choice for businesses and individuals alike. Its ability to store and manage structured data makes it an invaluable tool for various data management tasks.
What are PDFs?
PDF (Portable Document Format) is a file format developed by Adobe that presents documents in a manner independent of software, hardware, or operating systems. PDFs are widely used for sharing documents while preserving their formatting, making them ideal for contracts, reports, and other formal documentation. They can contain various types of data, including text, images, and tables.
Why would you want to combine PDF data with Google Sheets data?
Combining data from PDFs and Google Sheets can streamline your workflow and create more comprehensive datasets. Here are several reasons to merge these data sources:
- Consolidate information from multiple sources into a single, organized dataset
- Automate the process of extracting data from PDFs and combining it with existing spreadsheet data
- Create more complete reports by incorporating both historical PDF records and current spreadsheet data
- Eliminate manual data entry and reduce human error
- Enable better data analysis by bringing all relevant information into one place
