Flexport inventory reconciliation
How to automatically reconcile Flexport inventory across systems
To prevent stockouts and inventory discrepancies, reconciling actual inventory reported from Flexport with systems like NetSuite and Shopify is crucial for smooth operations.
With Parabola, Flexport customers can automate inventory reconciliation by seamlessly pulling data from Flexport’s Seller Portal alongside Shopify, NetSuite, and any other inventory system in your stack. Match inventory records by SKU, calculate discrepancies, and automatically alert your team before issues arise—all without code or IT resources.
Video overview
Why Parabola
Parabola has eliminated tons and tons of manual steps, it saves hours of work on a weekly basis, and it also helps eliminate human errors. And because my team is not working on these manual, repetitive steps, they can focus on something else.
Inventory reconciliation is the process of comparing inventory levels across systems like Flexport, Shopify, and NetSuite to ensure your records are aligned. It’s a key part of maintaining supply chain accuracy and avoiding inventory-related issues like stockouts, double shipments, or missed sales.
- Start by replacing the placeholder sample data steps with live integrations or static file uploads from Flexport, Shopify, and NetSuite. Contact your Flexport account manager for more information on integration options.
- Standardize SKU formats and column names using the Edit columns and Standardize with AI steps.
- Use the Combine tables step to join your datasets by SKU.
- Add comparison logic using Add math column and If/else column steps to calculate discrepancies and assign status labels like Match or Discrepancy.
- Use the Email a file attachment step to notify your team about flagged SKUs.
- Add a Visualize step to create a dashboard tracking inventory health.
- Click the ⚡️ icon to set your Flow on a recurring schedule.
- Standardize SKU values and column names early in your flow for seamless joins and easier downstream data transformation using steps like Edit columns, Extract with AI, and Standardize with AI.
- Be thoughtful about which inventory columns to compare, considering values like 'Available,' 'On-Hand,' and others relevant columns for your workflow.
- Consider incorporating root cause analysis to identify patterns and potential integration issues (e.g., unsynced SKUs or system errors) to minimize future mismatches.
- Contact your Flexport account manager for more information on integration options
- To start building your own inventory reconciliation Flow, check out the Template above and Parabola University.
