Get a demo

Flexport inventory reconciliation

Reconcile inventory across Flexport, NetSuite, and Shopify. Match on-hand by SKU and warehouse, flag the discrepancies, and surface what is missing where.

Get a demo

The prompt

I want to reconcile inventory across Flexport, NetSuite, and Shopify. Can you build me a flow that pulls inventory records from all three systems, joins them by SKU and warehouse, and flags any discrepancies between Flexport and the ERP and storefront records?

Just copy and paste the prompt into a new Parabola flow to get started.

What Parabola builds

A workflow with seven steps you can edit:

1. Pull on-hand from Flexport. Inventory by SKU, by warehouse, by status. Available, reserved, damaged, in transit.

2. Pull on-hand from NetSuite. ERP inventory by item and location. The system of record version.

3. Pull on-hand from Shopify. Storefront available quantity, what the website is showing as sellable.

4. Standardize the SKU and warehouse codes. Trim, uppercase, strip prefixes, map between code systems. Same SKU and same warehouse across systems means same row.

5. Outer join the three sources. One row per SKU and warehouse, one column per system, the deltas calculated in units and percent.

6. Label every row. In sync, Flexport low, ERP low, Shopify low, missing in a system. The label tells operations exactly which side to investigate.

7. Output the report. Full reconciliation table for the record, plus a filtered view of just the discrepancies sorted with the worst dollar exposure first.

Why teams stop doing this manually

Flexport says 1,180. NetSuite says 1,200. Shopify shows 1,194 available. Three systems, three answers, no obvious source of truth. Operations has to decide which one to trust before any order ships against it.

The manual version is a spreadsheet that pulls each export, lines up by SKU and warehouse, and runs the deltas by hand. It works fine the quarter the SKU codes are clean and the warehouse mappings have not changed. It breaks the day Flexport adds a new code prefix on a new lane, or the morning the NetSuite item master gets a refresh that drops a column. The reconciliation becomes its own job, and the team that owns it starts spending Mondays on the workbook instead of on the orders.

The cost is operational. Pre-orders release against availability that does not exist. Backorders go out without the team realizing the units were already at the warehouse. The website shows in-stock for a SKU that has been suppressed for a week. Every one of these is a customer problem with a supply chain root cause that nobody caught because the systems do not agree.

How it works

Step 1. Paste the prompt.

Open Parabola, paste the prompt in section 2, and let it ask follow-up questions about your Flexport scope, how your NetSuite item master aligns with Flexport SKUs, and what tolerance counts as in sync.

Step 2. Connect your data.

Flexport API or scheduled export, NetSuite, and Shopify. Plus your standardization rules and your warehouse master.

Step 3. Run it every cycle.

Daily, weekly, or on-demand. The flow runs against the latest data each time. New warehouse? Add a row to the master. New SKU prefix? Update the rule.

Related prompts

FAQ

Does this work if Flexport is one of multiple 3PLs in our network?

Yes. Add a pipeline per 3PL, run each through the same standardization, and join everything into the comparison. Five or six 3PLs is common.

How does the flow handle in-transit inventory between Flexport facilities?

The flow pulls in-transit status from Flexport and reconciles it as a separate column. The label can be in sync, in transit, or stuck (no movement in N days) so operations sees the freight pipeline alongside the on-hand view.

What about SKUs that exist in Flexport but not in NetSuite?

They get labeled missing in NetSuite. The exception list surfaces them for the master data team to set up.

Can the flow write a reconciliation adjustment back to NetSuite?

Yes. Once operations approves a delta as a true variance, the flow can push the adjustment to NetSuite. Most teams keep the human approval before any ERP write-back.

How is this different from the Flexport portal's own inventory view?

The portal shows Flexport. This flow shows the gap between Flexport, the ERP, and the storefront. The reconciliation is the part that does not live in any one system.
Know what you actually have, in Flexport and everywhere else.
Paste the prompt, point it at your Flexport, NetSuite, and Shopify accounts, and let the reconciliation run on its own.
Start for free