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As your team’s flow library grows, the Flows page lets you access, search, and organize all of your Prowork flows.

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Where your flows live

Flows are displayed in rows, each showing key information about the flow.
A single flow row showing its step icons, name, step count and owner, when it was last updated and created, when it last ran, and star, share, and overflow controls
The Flows page has a few views:
  • Home. Your default landing page, showing the flows you accessed most recently.
  • Starred. Anything you’ve favorited for quick access.
  • Shared with me. Flows teammates have shared with you directly.
  • My flows. Your private flows and personal folders, including flows you’ve shared with specific people. Flows created here are private by default.
  • Workspace flows. Flows shared with everyone in your workspace. Flows created here are shared by default and accessible to everyone. Moving a flow into Workspace flows automatically grants your team viewer permissions; you can later give specific individuals edit permission.
The Home view of the Flows page, with Home, All Flows (Admin), Starred, Shared with me, My Flows, and Workspace Flows in the left navigation and a list of recent flows

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Using folders

Folders live in two places:
  • Personal folders sit in My flows. Use them to organize drafts and work in progress without adding to your team’s folder structure.
  • Workspace folders sit in Workspace flows. Anyone on the team can create one, and everyone in your workspace can see them.
Personal folders are private to you. Admins with Content permissions can still see and edit every flow in the workspace, including flows in your personal folders, from the All flows admin view. Create. Open My flows or Workspace flows (or a folder inside either), click New folder, and enter a name. You can later change the folder name or description from its overflow menu. Teammates can do the same for workspace folders.
The Create a new folder dialog with a Folder name field
Organize. Create sub-folders up to three levels deep (for example, Order-to-cash → Invoicing → Retailer invoices). Both folder trees appear in the navigation area on the left, under My flows and Workspace flows. Share. Sharing a flow that sits in a personal folder shares only that flow. The person you share it with finds it under Shared with me and doesn’t see your folders. Delete. Deleting a folder deletes everything inside it, including the flows it contains. A folder can only be deleted by its creator, and only if they’re also an editor of all flows inside. To delete, go to the parent folder and select Delete from the folder’s overflow menu.

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Moving flows

Move a flow into any folder in My flows or Workspace flows by selecting Move from the overflow menu. To move several flows at once, check the box on each row, then click Move. Editors can move a flow between folders in Workspace flows. Only the owner can organize flows inside their own personal folders or move flows between My flows and Workspace flows. Admins with Content permissions can move any flow out of a member’s personal folder into Workspace flows, but they can’t move flows around inside that member’s personal folders or back into them. The move window only lists destinations that work for every flow you selected.
A flow row's overflow menu open, listing Flow Settings, Star Flow, Duplicate, Move, Share, and Delete Flow
You’ll see a warning if moving changes who has access:
  • Moving into Workspace flows shares it with everyone and grants view access by default.
  • Moving into My flows makes it private and removes workspace-wide access, but anyone the flow was shared with directly keeps access.

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Searching for flows

Use the search box at the top of any flows page. Your search scope follows the page you’re on:
  • From Home, it searches across all flows you have access to.
  • From My flows or Workspace flows, it searches only within the folder you’re viewing.
  • From Shared with me, it searches only flows shared with you directly.
Search results for "parcel", with the search term in the box and the one matching flow listed below
Search is case-insensitive. You can search by:
  • Flow title. Any word or part of a word in a flow’s name.
  • Folder title. In My flows and Workspace flows, search also matches folder names.
  • Trigger address. Paste an inbound email address, webhook URL, or file queue URL to find the flow it triggers. This is especially handy when you have the trigger address in hand but can’t remember which flow it belongs to.

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Filtering

Narrow the list further with filters alongside search. Click Add filter to choose a category, then select values:
  • Owner. Owned by me, Shared with me, or a specific teammate.
  • Run type. Scheduled flows, Flows with triggers, or No schedules or triggers.
  • Status. Schedule paused, Triggers paused (the webhook or inbound email trigger is paused), Last run succeeded, Last run failed, or Has not run (zero runs to date).
  • Last run. Ran today, yesterday, or in the last 7/14/30/90 days.
  • Last edited. Edited today, yesterday, or in the last 7/14/30/90 days.
The Add filter menu open with Owner, Run type, Status, Last run, and Last edited categories, and the Owner submenu listing Owned by me, Shared with me, and teammates
Values within a category combine with OR; different categories combine with AND. Selecting Last run succeeded and Triggers paused under Status returns flows matching either condition, while adding an Owner filter narrows that further to just that person’s flows. Today and Yesterday use your local timezone; the rolling 7/14/30/90-day windows are timezone-independent.
Last modified on October 28, 2026