Generate tasks for your team based on products in your Shopify store

Managing an ecommerce storefront is hard work! Your teams' daily tasks might include fulfilling orders, uploading new products, updating images and descriptions. As your store grows, even keeping track of what work needs to be done could become a challenge. Fortunately, Parabola is here to help you meet the shifting challenges of running a successful ecommerce business.

This example will showcase a few different pieces of functionality: fetching products from a Shopify store with Parabola's API Import, filtering for products that lack images or descriptions, clustering those products into different buckets of tasks, and generating an email to two different employees who are responsible for each.

As you read on, keep in mind that the functionality showcased here is just an example of what can be built in Parabola:

  • Don't use Shopify? No problem, we can connect to a different storefront of your choosing.

  • Need to filter for different aspects of your products? Easy, you can adopt this flow to filter on any aspect of your product.

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Getting Shopify products into Parabola

Parabola's generic API Import step makes it easy to pull in data from practically any web service. Connecting to Shopify is no different.

You'll want to drag out a new API Import step. Select 'Username & Password' from the authentication menu and supply your account id and password. Next, configure the url like so:

Filtering for products that need work

Next we want to trim the list to only those products that are missing images and tags. To do this we use the row filter, and specify which fields should be blank. Note that this will not work if all products are missing these fields, so hopefully at least some products have images and tags!

Grouping tasks based on status

In this example we want to divide the tasks into two groups: products that are missing images and products that are missing tags. To accomplish this we can use Parabola's If/Else step. This step creates a new column and fills in its value according to a set of rules you specify - it's pretty powerful!

In this case we will use two If/Else step, one for each of the tasks that needs to be partitioned out.

  • The first step will create a column called 'Needs Photo' and set it to true when the product is missing a photo (false otherwise).

  • The step will create a column called 'Needs Tags' and set it to true when the product is missing tags (false otherwise).

Partition tasks based on status

Next we want to partition the tasks based on what kind of work they need to have done. The idea is that we're going to send two emails: one email to employee A with all the products that need photos, and one email to employee B with all the products that need tags. If a product needs both photos and tags it'll appear in both emails.

To do this, we'll use two row filters that are each checking for different things. One will check if 'Needs Photo' is true, while the other will check if 'Needs Tags' is true.

You'll see that the Parabola flow splits at this stage - cool, right? You can split your Parabola flow into as many branches as you need, as many times as you need to do so. The world is your oyster!

Row Filter
Sending tasks for processing

Whew, we're almost done. The last step here is to send these tasks along to your loyal employees for processing. We can do that using Parabola's Email Attachment step. This step sends an email to the folks you specify containing a CSV attachment with the contents shown in Parabola.

For this example, you'll need to specify recipients in both attachment steps (don't worry - they can be the same person) who are to receive the list of products that need work.

When the flow runs, the email address specified in the 'Email Tags' step will receive an email full of products that need tags added, while the address specified in the 'Email Tasks' step will receive a bundle of joy in the form of products that need images added.

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